“Backup Certification” Quick Guide


Digital “mishaps” happen all the time.  And even the best of intentions may not prevent it.  This is a done-for-you form and procedure that gives you some reassurance before you ever touch your client’s digital data.
This tool is designed specifically for photo organizers involved in working with their client’s digital images, whether it’s to organize them or to create a photo book, or anything in between.  It is applicable to both remote and onsite service delivery equally.


1.  Backup Certification – PROCEDURE (PDF and Word)
2. Backup Certification – BLANK FORM (Word)

Bonus = Backup Certification – CHECKLIST (PDF and Word)



Backup Certification – Quick Guide

Purpose: To protect yourself by ensuring there is a verified backup (copy) of client’s digital images PRIOR to starting hands-on work with their digital images, and to ensure that client understands that it is their sole responsibility to have and maintain a backup of all the digital photos/content commissioned for this project.

Functionality: Use as is, or as a solid starting point that you can fine tune to match your own brand and policies.


All products are downloadable. No physical products will be received by customer. Due to the electronic nature of these downloadble products, all sales are final. Please read the product description carefully before you make your purchase. If you have a specific question or concern, please contact me in advance, for additional information.

White Labeling:

One of my guiding principles is to create tools that you can easily use in your business immediately. And branding is a big part of your ability to grow your business. As such, the digital products you purchase are white labeled so that you may add your own logo if you choose.


You may also edit these products freely for your personal use. Feel free to customize them to your own business preferences and needs. It is very important to me that you have a tool that works for you, so please tweak anything you need to make sure you can maximize the benefits of using the tool.

Personal Use License Only:

You may not resell any of the products purchased as your own work or pass them on to others who have not purchased the products. This is a violation of copyright law. You are free to use the tools in the course of your business with your clients.


This product was not developed nor evaluated by an attorney at law.  It was created by a certified photo organizer for use in her own small business.  You are welcome to present it to your legal authorities for further editing or use.  No legal protections are guaranteed nor implied, even with proper use.  Use at your own risk.


I will be glad to answer any questions you may have via email at Sylvia@digitalphotolifeacademy.com.  Or you may use my contact form.  I will respond as soon as possible.

Thank you!